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FREQUENTLY ASKED QUESTIONS
How many pages fit on a CD?
A four-drawer file cabinet (approx. 15,000 8.5" x 11" black and white
pages) per disc
Will my information be kept confidential?
Yes. Confidentiality and integrity are fundamental to our company
practices
Must I keep my data on a CD?
No, it can be transferred to your hard-drive, any logical storage
device, or placed on the Internet.
Is it cost effective to digitize documents?
Yes! There are many costs associated with handling paper!
Most offices waste 65 cents of every dollar spent in handling records. Since 80% of
all office activity is record keeping this is an enormous investment.
Source:
The
Association of Records Managers and Administrators (ARMA)
Records and information systems often represent 50% of the total cost
of doing
business
The average office makes 19 copies of each document
It costs $20.00 to file each document
The average office loses 1 out of 20 office documents. Source:
Coopers and
Lybrand study
Off site storage costs are reduced and Access to the Data greatly improved
Lost personnel time to retrieve paper folders
What if I find a misfiled document or need to add to a folder?
No problem, we keep a copy of your CD's…we can add or delete data to
your folder
and give you a new CD
How fast can we get our documents converted to a CD?
Turn around time depends on the volume of documents you have and the
level of
service requested. Basically, we will pick-up an economic quantity and
will
devise a schedule that meets your needs. Remember, you can call us if
you
need a folder and we will retrieve and either e-mail you the
information or
overnight the folder.
Do I need special training to use a document CD?
No special training is required to view or print the documents. Most
computer
users are able to get results immediately via the viewer that comes
with
Windows 95, 98,2000 and ME operating systems.
Is electronic imaging accepted as a legal conforming document?
Yes, the NY State and NJ Banking and Finance Department, S.E.C., IRS,
etc.
approve CD/R electronic storage as an acceptable means of compliance. Check with your Legal counsel before you advise us to cross cut shred the documents.
Does this provide our company with Document Disaster Recovery and
Data
Continuity capabilities?
Absolutely your valuable records are now all committed to
digital images. We
suggest the second copy that we provide should be kept off-site.
What about microfilm/microfiche conversion services?
We can convert your microfilm/microfiche to electronic images. You
will be able to
retrieve it from computer as if it were a scanned paper document. We can make it PDF searchable if requested.
What is Print on Demand?
The creation of a book created from the data that We Scan Paper has converted to Digital form and a Hard or Soft covered Book can be created. It can be ordered on the internet and therefore it is an ideal method to become a Fund Raiser for such events as Historical Societies, Schools, Charities, etc.
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